Automation power user shares real world ChatGPT and Zapier use cases

ChatGPT
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Hi all,

I wanted to share a few of the systems I’ve built using ChatGPT, Zapier, Google Sheets, Drive, and Shopify—alongside some challenges I’m running into that I suspect others here might relate to (and that OpenAI product teams might find interesting from a power-user standpoint).

I’m actively working across multiple high-context, automation-heavy projects, including:

:wrench: Core Use Cases:

  1. Legal Tech Automation
  • Extracting structured data from 1000+ pages of estate, medical, and legal records
  • Building timelines, asset maps, and forensic flags using Sheets + GPT memory
  • Output feeds into formatted legal memos and exhibits
  1. AI-Powered Art Resale Platform (Gauntlet Gallery)
  • Linking Sheets, Drive, and Shopify to catalog rare art (e.g. Shepard Fairey, Death NYC)
  • Real-time image analysis (edition #, signature), watermark overlays, and listing generation
  • Market data-driven price tagging and ROI scoring
  1. Voice Calls AI
  • Zapier + ElevenLabs + Twilio + ChatGPT
  • Automatically generates and delivers personalized voice messages using dynamic prompt chaining
  1. E-Commerce Arbitrage Tracker
  • GPT-based product scoring from Amazon → Mercari/StockX
  • Calculates flip potential, tags for metadata, and auto-posts listings
  1. Dynamic Prompt Engine
  • Google Sheets → ChatGPT workflows
  • Auto-generates AI art prompts, business copy, social media content based on structured inputs and logic weights

:brain: What I’m Running Into:

  • Memory limits are beginning to break continuity across projects
  • Zapier integrations (in Claude) lack depth—ChatGPT has the architecture to handle this better, but current access is limited
  • I’d love a way to preserve multi-threaded project memory, manage topic-specific “buckets,” or plug Sheets/Drive directly into persistent context
  • Not sure the best current way to replicate this (Functions? API memory? Workarounds?)

:man_raising_hand: Open to:

  • Guidance on advanced setups or chaining
  • Any beta programs or insider feedback loops for high-volume automation testers
  • Sharing more detailed demos of how I’m pushing GPT + Sheets + Zapier if helpful for product teams

I’ve tried Claude’s Zapier beta—great start, but lacking the nuance ChatGPT can offer with structured memory and prompt scaffolding. Would love to work closer with the OpenAI stack to push what’s possible here.

Thanks for reading—and for building tools that make all this even remotely possible.

—
John J. Shay

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