Files Successfully Uploaded but Failing to Assign to Vector Store

API Bugs
,
22

Hello
Try the following steps to resolve the issue with assigning the file to the vector store:

  1. After uploading the file and getting a “status”: “ready”, wait a few seconds (e.g., time.sleep(5)) before trying to assign it. The file might not be fully indexed immediately even if it appears ready.

  2. Make sure the file format is supported and readable—PDFs must contain extractable text (not just scanned images). To confirm, test with a simple .txt file.

  3. Double-check that you’re using the correct file_id from the upload response, and that your vector_store_id is valid (it should start with vs_…).

  4. Use this API call to assign the file:

openai.beta.vector_stores.file_batches.create(
vector_store_id=“vs_xxx”,
file_ids=[“file-xxx”]
)

  1. Wrap the request in a try/except block to capture any error messages from the API:

try:
openai.beta.vector_stores.file_batches.create(…)
except openai.OpenAIError as e:
print(e)

This should help isolate whether it’s a timing issue, file format issue, or an API constraint.

I hope this will help you

Nicholas